Executive Assistant

• Manage complex calendars, meetings and appointments for both Vice Presidents
• Organize business trips, conferences, workshops and leadership meetings
• Act as the primary point of contact between the executives and internal and external stakeholders
• Prepare, review and format presentations, reports, correspondence and other business documents
• Attend meetings when required and prepare meeting minutes and executive summaries
• Handle sensitive and confidential information
• Support the administrative management of both departments
• Manage purchase orders, including creation, monitoring and reconciliation
• Review and pre-validate invoices related to consultants, external service providers and statutory auditors
• Coordinate engagement letters and related administrative follow-up
• Monitor and follow up on funding requests from agencies and subsidiaries
• Support the tracking and coordination of various financial and governance processes
• Contribute to the preparation of reports, presentations and corporate documentation in both French and English
• Ensure the quality, accuracy and timely distribution of information and documentation
• Support internal communication and reporting activities across both functions

Executive Assistant jobs in France

Executive Assistant – SVP Compliance, VP Performance, Cost Efficiency