Executive Assistant

• Manage the Chairman's diary, meetings, correspondence and priorities
• Coordinate meetings with subsidiary Boards, senior management, ExCo members and other Group functions
• Monitor matters arising under the Group Governance Framework, including actions, reporting obligations, KPIs, escalations and follow-up items
• Maintain an action and follow-up system tracking decisions, commitments and outstanding matters
• Alert the Chairman when deadlines or deliverables are approaching or overdue
• Coordinate management information, Board papers, governance reports, financial information, compliance/risk reporting and other materials submitted to the Chairman
• Prepare meeting agendas, briefing notes, presentations, correspondence and other documentation
• Follow up with senior management and relevant individuals on agreed actions and outstanding information
• Maintain visibility over the Group's governance calendar, Board and committee meetings, regulatory and corporate deadlines and significant Group events
• Organise information and documentation so the Chairman can identify matters requiring review, decision, escalation or intervention
• Provide executive and administrative assistance across the Chairman's responsibilities within Mellifera Holdings Limited and the wider Group
• Handle sensitive and confidential information with discretion and professionalism

Executive Assistant jobs in Malta

Personal Assistant