Executive Assistant

• Maintain calendars for 3 Senior Executives
• Monitor communications and schedule or coordinate meetings, including virtual platforms
• Hold weekly calendaring check-ins with executives
• Prepare, format, and edit correspondence, reports, memos, letters, and presentations
• Maintain staff directories and organizational charts
• Review correspondence for signature-readiness
• Print, copy, and assemble briefing books and meeting folders
• Coordinate conference rooms and ensure materials are ready for engagements
• Support 5–8 monthly OA meetings and conferences
• Take accurate notes and distribute summary notes and action items within 3 or 5 days
• Gather, track, and route OA procurement and purchase packages
• Serve as focal point for the OA/ASFR SharePoint site, including content uploads and migration
• Provide end-to-end executive travel support via Concur, including authorizations, vouchers, itineraries, and discrepancy resolution
• Plan and provide logistics and on-site or virtual support for summits, all-hands meetings, leadership forums, Industry Day events, and conferences

Executive Assistant jobs in Maryland

Executive Administrative Support Professional