Executive Assistant

• Provide administrative support to Executive Management and supporting departments
• Manage and maintain complex calendars, appointments, and meeting schedules for the Logistics Center Director
• Coordinate internal and external meetings, including agendas, meeting materials, and minutes
• Screen, prioritize, and respond to correspondence, emails, and telephone inquiries
• Prepare presentations, reports, dashboards, and executive communications
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and expense reporting
• Support the leadership team with administrative activities and special projects
• Maintain confidential records, documents, and personnel-related information
• Organize and manage site events, leadership visits, customer meetings, and employee engagement activities
• Manage purchasing requests, office supplies, and vendor coordination
• Maintain the corporate credit card and reconcile monthly charges
• Ensure accurate filing and document management
• Act as liaison between site leadership, employees, customers, suppliers, and corporate functions
• Facilitate communication across operations, warehouse, transportation, customer service, and support departments
• Coordinate leadership meetings, operational reviews, and town hall sessions
• Support onboarding activities for new management team members and visitors
• Assist with operational KPI reports and management presentations
• Track action items from leadership meetings and ensure timely follow-up
• Support continuous improvement initiatives and site projects through administrative coordination
• Collect and organize data for audits, compliance reviews, and business reporting

Explore Executive Assistant at Liebherr Group. Review requirements and application details.