Executive Assistant

• Manage and coordinate the co-owners’ calendars, including internal, customer, partner, and vendor meetings
• Schedule meetings, send calendar invitations, meeting links, confirmations, and reminders
• Monitor and triage inboxes; flag important or urgent items
• Draft routine email responses for review and approval
• Schedule meetings generated by the SDR when required
• Attend internal meetings as a note-taker and document key decisions and action items
• Maintain a shared weekly action list and follow up on outstanding tasks and deadlines
• Prepare meeting agendas and organize relevant documents
• Track action items through completion or appropriate updates
• Create, edit, format, and maintain documents, spreadsheets, and presentations using Microsoft 365
• Organize and maintain SharePoint and shared folders
• Maintain trackers for vendors, contracts, renewal dates, software subscriptions, and licenses
• Build, update, and clean lead lists for the SDR team
• Maintain accurate CRM records in GoHighLevel or similar platforms
• Schedule approved social media posts and coordinate events and webinars
• Conduct basic research on companies, prospects, partners, events, and business topics
• Coordinate with vendors and organize invoices and receipts for the bookkeeper
• Support onboarding for new customers and partners
• Document simple processes, procedures, and checklists
• Provide general administrative support to the co-owners
• Maintain strict confidentiality of customer, partner, employee, and financial information
• Do not process payments or other financial transactions
• Do not sign documents or make commitments on behalf of the company
• Ensure communications are not sent in an owner’s name without approval, except for pre-approved templates

Executive Assistant jobs in Pakistan

Virtual Assistant to CEO