Executive Assistant

• Provide administrative and teaching support for faculty and academic programs under the Vice Dean for Faculty
• Liaise with students, faculty, staff, trustees, alumni, and outside organizations
• Draft, proofread, edit, copy, and distribute reports, policies, manuals, instructional materials, publications, handbooks, correspondence, and other materials
• Maintain faculty lists and update the faculty directory on the VLGS website
• Provide course support, including ExamSoft and exam proctoring
• Support the instructional budget through record keeping, expense documentation, and reimbursements
• Support faculty retreats, orientation, meetings, and committees
• Assist with meeting logistics, agendas, information gathering, minutes, communications, and committee follow-up
• Coordinate the school’s course evaluation process
• Make travel arrangements and maintain travel-related expense reports
• Answer phones and emails, greet visitors, answer questions, take messages, and make appointments
• Maintain manual and computerized files and records
• Open, screen, and distribute mail
• Provide backup support to executive assistants and Faculty Support personnel
• Design and maintain filing systems and other processes
• Complete other duties and special projects as assigned