Facilities Coordinator

• Serve as the account's on-site representative at the client's Greater Chicago Area site
• Assist the Facilities Team Manager with accounting and finance, maintenance and operations, vendor oversight, procurement, and occupancy planning
• Provide superior customer service to meet on-site client expectations
• Manage and inspect contractors and coordinate third-party vendor work
• Assist with vendor and service procurement
• Support financial processes, review invoices, resolve issues, and provide input to CAPEX/OPEX budgets and variance analysis
• Conduct safety audits and assist with safety procedures, emergency response, technical training and safety training
• Manage site work orders and maintain maintenance records in the CMMS system
• Respond to client service requests
• Operate and maintain building equipment and systems
• Conduct site inspections and assessments and maintain building procedures and performance measures
• Reduce costs and improve operational standards
• Maintain premises in neat and good working condition
• Perform routine facility inspections and assist with after-hours emergencies while on standby
• Oversee minor improvement projects and support major capital projects
• Support and perform commercial building repairs and maintenance, including HVAC filter and belt changes, minor electrical repairs and re-lamping, plumbing, hardware, signage, ceiling tiles, doors, locks, painting, minor carpentry, wall hangings, flooring and roofing
• Support production needs including inventory management, assembly, shipping and receiving, and delivery
• Maintain client safety and comfort and operate property equipment according to established guidelines
• Perform and support preventative maintenance, update records, and review maintenance status with the team manager
• Support incremental and project moves by relocating furniture, equipment and boxes
• Achieve key performance indicators and service-level agreement targets
• Perform other tasks requested by management

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