Facilities Coordinator

• Coordinate daily facility operations, administrative activities, and logistical support to ensure smooth program execution and client satisfaction
• Manage scheduling, activity coordination, and stakeholder communication across multiple teams, vendors, and client contacts
• Support vendor management processes including onboarding, compliance tracking, documentation preparation, and service coordination
• Prepare and maintain daily, weekly, and program-level reports for internal leadership, clients, and operational stakeholders
• Participate in cross-functional meetings by documenting meeting notes, tracking action items, escalating risks, and maintaining process documentation and playbooks
• Utilize Microsoft Office applications, particularly Excel, to support reporting, data tracking, scheduling, and operational analysis
• Work rotating shifts, including potential early morning and weekend hours, while adapting to changing operational priorities and deadlines