Facilities Coordinator

• Support day-to-day facilities operations within a busy engineering environment
• Record, initiate, schedule, monitor, and close work requests in Pirana or ShireSystem
• Coordinate contractors and internal SEP personnel to ensure timely task completion
• Plan and manage contractor visits, including RAMS and insurance documentation
• Track work completion and maintain accurate records
• Monitor KPIs including MTBF, TAT, and contractor performance
• Maintain OPEX, project finance, and work order dashboards
• Review and track PO/PR status, complete pending goods receipts, and support invoice processing
• Assist with budget tracking and reporting
• Support HSE incident tracking, risk mitigation, and compliance reporting
• Update findings and actions in Pirana/ShireSystem
• Develop and maintain Power BI dashboards
• Automate data flows between Pirana/ShireSystem, Excel, and Power BI
• Implement Smartsheet forms for job requests and progress tracking
• Support SharePoint and MS Teams integration for document management and communication
• Lead weekly operational meetings, monthly strategic reviews, and quarterly improvement reports
• Coordinate Facilities, HSE, IT, Finance, and external service providers
• Provide regular management updates and support strategic alignment
• Plan soft facilities cleaning and maintenance services
• Coordinate canteen service provider engagement
• Arrange contractor site visits to maintain compliance
• Ensure work is approved, purchase orders or capital expense requests are signed off, and invoices are goods receipted
• Establish governance and communications structures for KPI publication using Pirana and Power BI
• Improve the accessibility of the S drive filing system
• Organise subcontractor approval and site introductions
• Maintain current HSE documentation, including insurance, risk assessments, and training documents
• Action service provider reports and add findings to Pirana
• Develop a stores management system and maintain spares stock levels

Facilities Coordinator jobs in United Kingdom

Facilities Support Coordinator