Financial Planning and Analysis

• Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement
• Maintain current project budgets within the agency's project management and accounting system
• Prepare and distribute burn reports, hours reports, cost-to-date tracking, and other financial updates
• Track project expenses and proactively identify potential budget overages
• Escalate financial risks and budget discrepancies to Project Managers and senior Finance leadership
• Coordinate project cash flow and maintain visibility into upcoming vendor payments
• Support monthly and quarterly revenue forecasting
• Collaborate with Project Managers and Finance to complete timely project closeouts
• Reconcile final project budgets against actual costs, resolve outstanding purchase orders, and prepare project close analyses
• Serve as the primary Accounts Receivable contact for assigned clients and projects
• Review SOWs, LOIs, and change orders to verify pricing, agency fees, payment terms, and invoicing schedules
• Develop and maintain client invoicing schedules
• Prepare client invoices for approval and ensure timely issuance
• Monitor outstanding receivables, track payments, follow up on overdue invoices, and coordinate collections
• Verify client invoices reference appropriate purchase orders
• Verify vendor onboarding documentation before payment processing
• Create and approve purchase orders in accordance with project budgets and procurement guidelines
• Review vendor invoices against approved purchase orders and quotes
• Submit complete vendor invoices to Finance within established payment cycles
• Advise project teams on vendor payment methods and timelines
• Support vendor payment-term negotiations and align payment schedules with project cash-flow requirements
• Escalate rush-payment requests for approval
• Prepare weekly financial updates covering active, executed, and pipeline projects
• Track and report purchase orders, billings, receivables, overdue invoices, vendor payments, and outstanding purchase orders
• Maintain accurate financial information across project management and accounting systems
• Collaborate with Project Managers, Finance, clients, vendors, and cross-functional teams
• Participate in regular project-finance meetings

Explore Project Finance Coordinator at Scale Army Careers. Review requirements and application details.