Financial Planning and Analysis

• Manage operating expenses for the field office and field activities, including preparing approved daily payments
• Review accounting documents and ensure that transactions are fully documented
• Verify advance requests, travel expense reports, and operating expenses; reconcile advances and archive supporting documents in SharePoint
• Support the Grants team in tracking and processing fund requests and regional subgrant reports
• Support the management of workshops and activities, including participant payments
• Provide administrative and logistical support for the field office and monitor assets and equipment
• Assist the Dakar Procurement department with on-site acquisitions and serve as the focal point for local suppliers
• Serve as the administrative liaison with the Regional Health Directorate and local partners
• Maintain accounting records and files; verify invoices and prepare payment documentation
• Manage and liquidate advances for missions, workshops, staff, and consultants
• Record transactions in GFAS and maintain physical and electronic archives in SharePoint
• Monitor the fixed asset register and flag non-compliant expenses, budget overruns, or financial risks
• Identify local suppliers, collect quotations and pro forma invoices, prepare purchase requisitions, and receive goods and services
• Organize workshops, seminars, training sessions, and missions in the covered regions
• Manage office inventories, fixed assets, equipment, routine maintenance, and minor repairs
• Prepare periodic administrative and financial reports and support the archiving and auditing of financial statements

Explore Administrative and Finance Assistant at FHI 360. Review requirements and application details.

Administrative and Finance Assistant

F CFA 9,400,000 - F CFA 11,000,000 per year