Intake Coordinator

• Manage the case assignment process for the YSP Unit
• Monitor YSP case availability, referrals, waitlist and overall case flow from initial referral through closure
• Resolve Synergy IT issues and support tracking in Synergy and other databases
• Communicate with referral sources and identify youth needs relevant to case assignment
• Send referrals to supervisors with team vacancies
• Provide reports and recommend solutions to improve case assignment efficiency
• Support recruitment, candidate screening, onboarding, job fairs and recruitment events
• Provide administrative support to the Youth Support Partner Unit under the Office Manager’s direction
• Maintain office coverage, confidentiality, tracking charts, databases, spreadsheets, files, contact lists and organizational charts
• Pull data from databases and online survey systems for grants, projects and programs
• Help prepare reports for funders and administrators
• Attend weekly meetings, prepare correspondence, take notes and distribute materials
• Manage Outlook calendars and meeting requests
• Coordinate office supplies, conference rooms, mail, meetings, training materials, events and celebrations
• Order transportation, food and gift cards for youth activities
• Prepare routine emails, letters, memos, agendas and minutes
• Provide backup support to the Office Manager, including purchase approvals, food orders, conference plans, travel arrangements, youth events, supplies and building-related needs
• Assist with social media posting
• Perform additional duties as required

Intake Coordinator jobs in Pennsylvania

YSP Intake Coordinator