Meeting Planner

• Independently plan and execute small meetings and events with under 50 attendees
• Coordinate logistics for live and virtual events, including venue selection, contract negotiations, travel, food and beverage, room setup, virtual platforms, audiovisual services, and ancillary vendors
• Manage audience generation and attendee data, including post-meeting Sunshine Act reporting
• Process healthcare professional payments and vendor invoices
• Track and prepare attendee spend reports to comply with Sunshine Act guidelines
• Review and reconcile final invoices and pass-through costs within mandated timelines
• Update and distribute meeting templates and materials to targeted attendees
• Coordinate outsourced ground transportation and manage arrival and departure manifests
• Collaborate with internal departments for timely coordination and planning
• Maintain dialogue with the manager and project team throughout programs
• Evaluate program progress and respond to scope changes
• Maintain or exceed minimum billable utilization percentages
• Perform on-site management and travel as required
• Complete other duties as assigned

Explore Senior Meeting Planner, Speaker Bureau/Pharma Agency Experience at EVERSANA. Review requirements and application details.