Meeting Planner

• Serve as client liaison and project leader for assigned small meetings and ad hoc contract engagements in face-to-face, digital, or hybrid formats
• Manage overall coordination, planning, and execution of programs
• Plan logistics and provide customer service and stakeholder management
• Initiate and execute supply agreements and contract creation through the Contract Lifecycle Management System (CLMS)
• Minimize contractual risks in external relationships
• Provide status updates to management and escalate unresolved issues
• Manage project timelines and deliverables, client expectations, business objectives, and people impressions
• Coordinate food and beverage, transportation, hotels, air travel, and staffing
• Communicate established HCP Meeting guidelines to meeting stakeholders and HCPs
• Maintain day-to-day client contact and ensure client objectives and satisfaction
• Capture and update accurate financial information in business management systems
• Manage program budgets, audit billing, track and report expenses, and reconcile supplier payments
• Use event management systems from intake through final billing
• Create SOWs and budgets, maintain client and proprietary systems, and manage files and records
• Work with accounting to complete final billing and support special projects

Meeting Planner jobs in United States

Meeting Planner I – Contract Specialist