Office Coordinator

• Maintain organized files, electronic records, and databases
• Provide general administrative support to the San Diego office and other C&S teammates
• Coordinate staff travel and C&S events
• Assist senior staff with preparing and submitting expense reports
• Greet visitors and coordinate lunches as needed
• Support office onboarding for new hires
• Print Safety STAC cards and coordinate project signage
• Keep breakroom areas clean and stocked with coffee and supplies
• Order office supplies and maintain inventory
• Maintain fleet vehicle and construction, marketing, and engineering equipment inventories
• Coordinate mail, project deliveries, shipping/receiving, parking, and building management communications
• Report incidents, accidents, near misses, hazards, and unsafe conditions to a supervisor or the Health and Safety Department
• Export and file executed change orders
• Administer Procore, including project contacts and data entry
• Conduct subcontractor outreach for documents and qualifications
• Print plans using plotter systems
• Collect and verify COI and OCIP documentation