Office Coordinator

• Manage time tracking and absence management, while providing administrative support for workforce planning.
• Coordinate administrative steps for employee joiners and leavers and ensure structured onboarding and offboarding processes.
• Maintain personnel files and ensure information is complete and up to date.
• Coordinate employees’ organizational and technical requests and involve the appropriate internal contacts.
• Organize daily office operations, including mail, correspondence, and general administrative matters.
• Coordinate appointments, prepare meetings, and provide support with business travel.
• Manage and archive contracts and relevant documents.
• Prepare invoices and documentation for Accounting and ensure complete record-keeping.
• Coordinate administrative projects with management and specialist departments.
• Create and maintain master data and user accounts while ensuring high data quality.
• Provide organizational support for occupational health and safety and fire safety measures.
• Handle personnel, company, and contract data confidentially.
• Assess requirements for office supplies, consumables, and company materials, and handle ordering and procurement.
• Manage materials and equipment, conduct inventories, and maintain stock and warehouse records.

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