Office Coordinator

• Provide day-to-day administrative and operational support to employees and management in a remote environment
• Coordinate calendars, meetings, conference calls, and virtual appointments
• Schedule and organize meetings using Microsoft Teams, Zoom, or similar platforms
• Maintain accurate electronic files, records, and shared folders
• Perform data entry and update internal systems, spreadsheets, and databases
• Assist with new-hire onboarding, including equipment, system access, documentation, and virtual orientation schedules
• Serve as a point of contact for employees regarding general administrative questions and requests
• Coordinate with vendors and internal departments to resolve administrative or operational needs
• Assist with virtual employee meetings, events, trainings, and team activities
• Support managers with meeting preparation, follow-ups, and general administrative tasks
• Track deadlines and follow up with team members on documentation and assignments
• Identify opportunities to improve administrative processes and remote workflows
• Assist with special projects and additional responsibilities as assigned