Office Coordinator

• Manage the day-to-day operations of the Madrid office
• Serve as the first point of contact for employees and liaise with IT, Finance, HR and other internal teams
• Manage office-related vendors, documentation and payments in line with Finance processes
• Maintain relationships with building management and address office issues
• Monitor and manage employee access cards
• Coordinate with IT to maintain laptops, desk equipment and mobile phones
• Support onboarding, leavers and movers, including office setup and orientation
• Support office lease management and track key deadlines
• Coordinate with the Health and Safety provider to ensure compliance with Spanish occupational risk legislation
• Maintain a clean and safe office environment
• Track environmental information and support company environmental initiatives
• Collaborate with Global Workplace Services to share best practices and improve processes
• Plan internal employee events and manage attendance and budgets
• Arrange office access and local travel for visiting employees and executives
• Coordinate internal and external events and manage logistics
• Oversee catering services for meetings and events
• Write and distribute employee communications
• Maintain Madrid office intranet content and internal documentation
• Perform general administration and ad-hoc tasks, including filing documents and maintaining records

Office Coordinator jobs in Spain

Office Coordinator, Part-Time