Procurement

• Coordinate contract intake, routing, approvals, signatures, amendments, renewals, and termination documentation
• Maintain the contract repository and accurately record key terms, dates, obligations, owners, and notice periods
• Prepare standard agreements, engagement letters, amendments, and supporting documents using approved templates
• Monitor open requests and follow up with internal stakeholders and vendors
• Support onboarding and maintenance of outside counsel, legal vendors, and service providers
• Collect due-diligence, conflicts, insurance, tax, banking, and engagement documentation
• Maintain vendor contacts, rate information, service standards, performance records, and issue logs
• Coordinate recurring vendor reviews and document follow-up actions
• Review invoices for required detail, mathematical accuracy, approved rates, matter coding, and supporting documentation
• Track invoice status, budgets, accruals, and exceptions and coordinate corrections with vendors and Finance
• Prepare reports on contract status, renewals, vendor performance, spend, and outstanding items
• Maintain audit-ready records of approvals, agreements, invoices, and correspondence
• Follow contracting, billing, records-management, and vendor-governance procedures
• Identify incomplete documentation, missed milestones, process gaps, and recurring issues for escalation
• Support updates to templates, trackers, procedures, and training materials
• Protect confidential and privileged information in records and communications

Contract and Vendor Management Associate

• Own the intake, review, negotiation, approval, execution, storage, renewal, and termination workflow for Corporate Legal contracts and engagement letters
• Maintain approved templates, playbooks, approval standards, and a complete contract repository
• Track key terms, obligations, notice periods, renewals, pricing changes, service levels, and termination rights
• Coordinate with Legal, Finance, Operations, Information Technology, and business owners to resolve contract issues and obtain required approvals
• Manage relationships with outside counsel, legal vendors, and service providers, including onboarding, engagement scope, performance expectations, and issue escalation
• Establish vendor performance standards, service-level expectations, review cadences, and corrective-action processes
• Support competitive sourcing, due diligence, conflicts checks, and evaluation of new vendors and law firms
• Drive consistency and efficiency in law firm engagement and matter-assignment processes
• Review outside counsel and vendor invoices for alignment with engagement terms, approved scope, rates, and billing requirements
• Maintain legal spend, budget, accrual, and variance reporting in partnership with Finance
• Identify opportunities to consolidate vendors, renegotiate terms, improve service, and control costs
• Provide reporting on vendor performance, contract status, upcoming renewals, spend, and risk items
• Build and document scalable contracting and vendor-management policies, procedures, controls, and quality-assurance standards
• Maintain records of approvals, executed agreements, amendments, insurance, and supporting due-diligence documentation
• Escalate material contractual, performance, compliance, security, or financial risks to Corporate Legal leadership
• Supervise and develop the Contract and Vendor Management Associate, including workload assignment and quality review

Procurement jobs in Guatemala

Contract and Vendor Management Associate

Contract and Vendor Management SME