Program Assistant

• Provide administrative, general clerical and related operational support to the clinic
• Screen and prioritize incoming correspondence and clinic mail
• Maintain appointment calendars, schedules and clinic booking systems
• Arrange meetings, take minutes and compose correspondence
• Handle clinic reception and answer general inquiries via the general information email account
• Provide program and policy information and refer problems to the Supervisor or Program Leader
• Assist with client intake, obtain information and complete admission documentation
• Schedule and confirm clients for services and maintain waiting lists
• Input client information, prepare and maintain client charts, registers and databases
• Prepare medical and other reports, forms, tables, letters and presentation materials
• Perform records management, filing, indexing and file searches
• Assist with development and interpretation of worksite policies and procedures
• Authorize pre-approved expenditures and process billings
• Monitor expenditures, inventories, requisitions, purchase orders, supplies, equipment and invoices
• Arrange building maintenance and cleaning and oversee minor modifications or renovations
• Assist with site security, incident reporting, surveillance video access and emergency services
• Orient new staff to office/clinic functions, records management and clinic flow
• Maintain timekeeping, attendance, timesheets and payroll records and respond to payroll inquiries
• Arrange couriers, call taxis and distribute client vouchers
• Liaise with IMITS and Facility Management
• Perform other related duties as assigned

Explore Program Support Assistant at PHC. Review requirements and application details.