Program Coordinator

• Support coordination and execution of on-the-ground program operations, including scheduling, catering, transportation, classroom logistics, and site visits
• Organize, book, and track logistics for site visits, co-curricular activities, and student events; serve as a chaperone when needed
• Prepare and distribute class materials, supplies, and resources
• Coordinate guest speaker logistics, including onboarding documentation, contracts, payments, scheduling, and technical setup such as Zoom
• Provide ongoing support to faculty and assist with faculty-related activities and events
• Meet with faculty before programs to review course content, identify teaching support needs, and confirm classroom requirements
• Act as a key point of contact for students, faculty, and course leaders
• Manage program communications, monitor shared inboxes, and coordinate with Facilities, IT, and external vendors
• Provide day-to-day student support, respond to inquiries, address concerns, and monitor wellbeing
• Maintain accurate records, track budgets, process invoices, and support financial reporting
• Assist with purchasing tickets, supplies, and other program-related items
• Maintain student-facing platforms such as Canvas with current schedules, course materials, and resources
• Track and manage program data using internal systems
• Support virtual and in-person orientations, student engagement activities, and end-of-program events
• Contribute to team meetings, planning sessions, feedback collection, program evaluation, and continuous improvement
• Participate in an emergency on-call rotation during program delivery
• Provide on-site support during program delivery and perform additional duties as directed by the Senior Program Manager

Program Coordinator jobs in New York

Program Coordinator – Collegiate