Real Estate Transaction Coordinator

• Prepare and manage offers, contracts, disclosures, and closing paperwork
• Schedule and coordinate showing appointments
• Send documents for signature and track completion
• Maintain and update listings and transaction files in MLS and Transaction Manager
• Manage inbound and outbound email, flag priorities, and draft responses
• Own the calendar, schedule meetings, and resolve appointment conflicts
• Anticipate meeting needs, including documents, preparation, and follow-ups
• Provide right-hand executive support across the client's multiple businesses
• Track and follow up on open projects and tasks
• Bring structure and organization to informal processes
• Create marketing materials and graphics using Canva
• Support and help manage social media content and posting
• Identify repetitive tasks suitable for automation
• Build and manage simple AI agent workflows using ChatGPT and similar tools
• Check and route automated outputs to the client for final review