Canada Media Fund | Fonds des médias du Canada

Administrative Assistant

• Provide administrative and operational support to the Content team and executive leadership
• Manage calendars, appointments, and travel needs for two Executive Vice-Presidents
• Administer Montreal office operations, including supplies, deliveries, service providers, facilities requests, meeting rooms, and office events
• Serve as an on-site contact for employees, visitors, and building management
• Organize and facilitate Content team, interdepartmental, and external meetings
• Coordinate meeting invitations, facilities, catering, travel, agendas, minutes, action items, and Teams/Zoom technical requirements
• Manage and update Content team common files on SharePoint
• Create and maintain centralized decision databases
• Monitor deadlines, action items, and project milestones using Monday.com
• Coordinate translation processes through BridgeTerm
• Proofread program guidelines, press releases, and financing agreements using the LogiTerm terminology database
• Provide final program information to the webmaster and update program deadline pages
• Collect and process invoices and follow up with Finance
• Maintain effective relationships and communication channels across the Content team and other departments
• Perform other duties as necessary

Administrative Assistant, Executive and Content Team Support – Bilingual (EN/FR)