Delicato Family Wines

Events

• Deliver best-in-class hospitality experiences and events for trade guests visiting Black Stallion Estate Winery
• Process and calendar hospitality request forms and maintain property trade calendars
• Proactively communicate with Sales teams regarding trade visit priorities, key brands and SKUs, and guest backgrounds and needs
• Develop individualized guest experiences and execute trade events
• Calendar, facilitate, and execute wine tastings, tours, experiences, and wine education activities
• Manage overnight accommodations and reservations for suites or cottages
• Partner with Brand, Sales, and Winemaking teams to create wine showcases and trade education programs
• Execute sales and internal guest visit requests according to hospitality request forms
• Maintain hospitality essentials inventory and replenishment in guest cottages or suites
• Process visit charges and provide receipts and reporting
• Support, coordinate, and host special visits, pourings, events, experiences, and internal meetings
• Develop trade programs, operational improvements, new experiences, and customizations with leadership
• Serve as the primary point of contact for trade guests and build relationships between guests and the winery team
• Act as Event Captain, supervising event staff and ensuring accurate operations and event timelines
• Create and maintain proposals, contracts, event orders, timelines, schematics, vendor contracts, and guest-request details
• Plan, organize, facilitate, and execute private and company-sponsored hospitality events
• Maintain event calendars and secure workforce, equipment, and other event requirements
• Handle phone inquiries, emails, and correspondence for trade, corporate, and private special events

Trade Hospitality & Events Coordinator