Illuminate Financial

Assistant

• Liaise with Executive Assistants to develop, operate and maintain administrative processes
• Assist Executive Assistants across London, New York and Singapore with ad hoc projects and tasks
• Support the Chief of Staff with ideas and initiatives to help the business grow
• Support the Head of Community and Events Assistant with Illuminate events, including venue sourcing, event setup, CRM and list hygiene, and database updates
• Provide ad hoc support to the Investment team, including travel assistance and administrative support to Finance
• Help ensure the smooth day-to-day running of the London office
• Greet clients and visitors, arrange catering, handle incoming calls, order stationery and manage meeting room bookings
• Help create a welcoming office environment and coordinate office-related projects and tasks
• Support company policies and onboarding with the HR Business Partner and Chief of Staff
• Track, monitor and action office health and safety and legal obligations
• Help keep the office budget on track with the Chief of Staff and Finance team
• Coordinate office maintenance, facilities and IT-related equipment
• Keep London staff updated with internal office communications
• Support team birthday, anniversary and engagement initiatives
• Help arrange team socials and breakfasts
• Contribute hands-on to team culture and values

Team Assistant