InfoTrack US

Administrative Assistant

• Manage daily office operations and vendor relationships
• Oversee office supplies, facilities, security, maintenance, and the overall workplace experience
• Coordinate onboarding logistics and office events
• Manage the CEO’s complex calendar and meeting schedule
• Coordinate domestic and international travel arrangements and itineraries
• Screen correspondence and prioritize communications
• Prepare agendas, presentations, and meeting materials
• Take meeting minutes and track follow-up actions and deliverables
• Process expenses, invoices, and approvals
• Support Board of Directors and executive leadership meetings
• Handle confidential and sensitive information with discretion
• Partner across departments to support strategic initiatives and special projects
• Maintain organized filing systems and executive records
• Coordinate visitors, meetings, and executive hospitality
• Perform other duties as assigned

Office Manager – Personal Assistant to CEO