Nelsen Corporation

Events

• Plan and execute company trade shows, company-sponsored training events, employee events, and companywide travel arrangements
• Manage the trade show calendar from registration through post-event closeout
• Complete exhibitor registrations, booth selections, sponsorship commitments, venue forms, and required deadlines
• Develop event timelines, checklists, staffing plans, itineraries, and run-of-show documents
• Coordinate booth assets, audiovisual needs, shipping, inventory, on-site setup, registration, vendors, attendees, issue resolution, and teardown
• Coordinate in-person and virtual company-sponsored events, including venues, catering, audiovisual services, lodging, transportation, and attendee logistics
• Serve as primary logistics contact for venues, sponsors, vendors, and internal teams
• Maintain event registrations, attendance lists, communications, signage, materials, schedules, and event records
• Book airfare, lodging, rental vehicles, ground transportation, and other travel
• Prepare itineraries and confirmations and assist travelers during disruptions
• Plan and coordinate employee events, company meetings, holiday gatherings, sales meetings, and training sessions
• Solicit proposals, compare vendors, negotiate terms, coordinate contract review, and manage purchase requests and payments
• Track event budgets, costs, invoices, expenses, credits, and potential overruns
• Maintain vendor databases, master calendars, planning files, contacts, contracts, deadlines, and approval records
• Provide event updates, briefs, itineraries, and action lists to stakeholders
• Coordinate attendee communications and registration using Eventbrite and Microsoft Teams
• Compile attendance, expenses, feedback, survey responses, lead information, and event results for post-event reporting
• Submit reports and expense documentation accurately and on time
• Recommend process improvements and adhere to company policies, procedures, safety standards, and approval requirements

Events Coordinator