Swiftly, Inc.

Paralegal

• Own the day-to-day legal and compliance function end to end
• Review, redline, and process NDAs
• Perform first-pass review of customer agreements, order forms, vendor contracts, amendments, and renewals against approved positions and playbook using AI skills
• Flag material deviations involving indemnification, limitation of liability, IP ownership, data rights, termination, and assignment, and route them to the CFO
• Prepare and maintain contract templates, fallback language, and negotiation playbook
• Maintain an accurate, complete, and searchable contract repository
• Reply to due diligence requests
• Own business license applications, renewals, annual reports, and state registrations across operating jurisdictions
• Maintain the compliance calendar and manage foreign qualifications, registered agent relationships, and good-standing certificates
• Maintain corporate records and entity documentation and prepare corporate housekeeping items for financings, audits, and diligence
• Coordinate registrations for selling into new states or customer types
• Manage the company's insurance program, including renewals, underwriting questionnaires, broker coordination, certificates, endorsements, waivers, coverage comparisons, claims reporting, and broker/carrier coordination
• Own customer-required documentation including vendor forms, W-9s, supplier registrations, procurement portals, certificates of insurance, and compliance attestations
• Support bid, RFP, and procurement submissions
• Build and improve legal operations systems, workflows, and trackers
• Document repeatable processes
• Provide guidance and training to Sales, Finance, and Operations
• Support trademark and IP housekeeping, privacy and data protection requests, and subpoena or records requests, escalating to counsel where appropriate
• Report to the CFO