The Men's Cave

Executive Assistant

• Issue customer invoices from confirmed orders and coordinate handoff with Order Management
• Track deposits and balance payments against delivery milestones and chase overdue payments
• Record supplier bills and expense claims in QuickBooks
• Prepare payment runs for Director approval
• Maintain current bank reconciliations in QuickBooks
• Produce monthly finance snapshots covering AR ageing, AP outstanding, and cash position
• Manage TMC’s statutory compliance calendar and track deadlines through submission
• Prepare monthly CPF contributions for Director approval and submission
• Compile quarterly GST (F5) workings and supporting schedules
• Prepare corporate tax inputs, including ECI and Form C-S/C, with supporting documents
• Prepare year-end files for the external accountant and respond to queries
• Track and follow up on ACRA filings and other statutory submissions
• Maintain finance, vendor, contract, and document-control records
• Order office and operational consumables and track spending against budget
• Maintain a vehicle register and send reminders for servicing, road tax, insurance, and inspection renewals
• Track renewals for subscriptions, licences, leases, and service contracts
• Coordinate vendor requests for office and showroom maintenance
• Handle ad-hoc administrative tasks assigned by the Director

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