Virtual Construction Assistants

Project Manager

• Assist in planning and overseeing construction projects from start to finish
• Coordinate and manage subcontractors and construction crews
• Monitor project progress and ensure timelines and deadlines are met
• Prepare and maintain project documentation, including schedules, budgets, and reports
• Ensure compliance with building and safety regulations
• Communicate with project stakeholders, including clients, architects, and engineers
• Resolve construction issues and escalate when necessary
• Assist in evaluating project costs and providing cost-control measures
• Maintain high standards of workmanship and quality control

Assistant Project Manager – Bilingual, Spanish, English

Bookkeeper

• Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend
• Review invoices and billing documents for accuracy, completeness, and proper project allocation
• Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings
• Assist with Accounts Payable and Accounts Receivable processing, including preparing vendor and subcontractor payments
• Maintain accurate vendor records, including W-9s, Certificates of Insurance, and contact information
• Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status
• Reconcile vendor accounts and resolve outstanding balances or discrepancies
• Assist the existing accountant with payroll preparation and month-end closing activities
• Perform general administrative and financial tasks as needed within Buildertrend and other company systems

Assistant Project Manager – Bilingual, Spanish, English

Construction Bookkeeper