Administration

• Administer and oversee equity compensation programs, including stock grant options
• Manage RSUs and ESPP programs
• Maintain accurate records of equity grants, exercises, and vesting schedules
• Prepare and distribute equity-related communications to employees
• Maintain a stock management platform
• Analyze stock market trends, company performance, and industry benchmarks
• Assess the impact of economic, financial, and regulatory changes on stock and equity markets
• Provide recommendations for optimizing the company's equity portfolio
• Ensure compliance with laws, regulations, and accounting standards related to stock and equity management
• Prepare and file SEC filings and insider trading reports when applicable
• Coordinate with legal counsel on compliance issues
• Collaborate with legal and accounting departments to develop and implement equity compensation policies and guidelines
• Partner with external financial institutions and brokers
• Process benefits, including enrollments, COBRA, terminations, changes, beneficiaries, disability, distributions, loans, hardships, and compliance testing
• Serve as a day-to-day contact for employees, plan vendors, and third-party administrators for Ibotta's benefits programs
• Uphold Ibotta's Core Values

Stock Plan Administration Specialist

• Ensure the warranty department collaborates with service and parts managers to comply with manufacturer warranty policy and procedure
• Book warranty repair orders and submit manufacturer warranty claims
• Maintain receivables schedules and process service contract claim submissions with appropriate follow-up
• Work with technicians, service writers, supervisors, vendors, manufacturers, and Service Advisors
• Coordinate receipt and shipment of replacement parts
• Define the scope of warranty claims with Service Advisors
• Process warranty paperwork and verify documentation and eligibility criteria
• Reconcile warranty receivables and work with accounting to obtain payments
• Maintain service and customer records required by warrantors
• Track factory recall announcements and procedures
• Build relationships with manufacturer warranty representatives and aftermarket warranty companies
• Review warranty repair orders for completion, accuracy, legibility, and policy compliance
• Enter applicable labor operation codes, failure codes, and administrative data on orders
• Ensure deductibles are documented and collected at repair completion or delivery
• Review returned or rejected warranty claims and prepare repair orders for resubmission
• Maintain records of submitted, returned/rejected, and paid claims and their status
• Control physical inventory of parts to be returned, inspected, or scrapped
• Provide weekly claims-status reports to the Service Manager
• Report safety, welfare, or dealership-integrity concerns to management
• Assist with other assigned duties and follow scheduled hours as directed by the manager

Warranty Administrator

• Manage the lifecycle of subcontracts from initial solicitation through contract close-out
• Develop subcontract agreements and ensure compliance with regulatory requirements
• Negotiate contract terms and conditions with subcontractors
• Manage full lifecycle of moderate to complex subcontract agreements
• Conduct cost and price analyses to ensure fair and reasonable pricing
• Monitor subcontractor performance and compliance with contract requirements
• Take corrective actions as necessary
• Manage Fixed Firm Price (FFP), Cost Plus, and Time and Materials (T&M) contract types
• Collaborate with leadership, suppliers, and external personnel
• Coordinate matters between functional organizations to ensure alignment with business objectives
• Manage supplier relationships

Administration jobs in Colorado

Stock Plan Administration Specialist

Warranty Administrator

Subcontracts Administrator II