Administrative Assistant

• Manage inbound emails, calls, client text messages, and inquiries in English and Spanish
• Set up and operate dedicated Zoom Phone VoIP lines
• Communicate with diverse client groups using customized pricing structures and regional rates
• Coordinate client appointments, follow-ups, and calendar schedules using Google Calendar and integrated web platforms
• Set up daily workflows and maintain organized records in web-backed operational tools
• Collaborate with technical leads to implement intake and workflow automations
• Provide executive personal scheduling support, including flight bookings, medical appointments, and family extracurricular itineraries
• Manage social media tasks and professional networking support, including LinkedIn profile updates and client engagement
• Serve as the primary point of contact across calls, messages, and emails
• Support the founder of an expanding physical therapy practice based in Colorado

Bilingual Executive, Administrative Assistant

• Provide entry-level administrative support to one or more leaders and/or functional teams under direct supervision
• Prepare memos, documents, reports, spreadsheets including charts and graphs, and presentations using various software and platforms
• Collect data and compile information
• Take meeting minutes
• Schedule meetings and appointments and maintain calendars using computer applications and software
• Answer and screen telephone calls, forward calls, and take messages as needed
• Receive and sort mail and correspondence
• Operate standard office equipment such as copy machines
• Order office supplies
• Maintain office files
• Perform other duties as assigned

Administrative Assistant jobs in Colorado

Bilingual Executive, Administrative Assistant

Admin Assistant