Administrative Assistant

• Manage complex calendars for two HR executives, resolve conflicts, and make timely scheduling decisions
• Coordinate enterprise leadership meetings and forums, including agendas, pre-reads, logistics, technology, virtual Q&A, surveys, and follow-up communication
• Develop communications for leaders and teams, including organizational announcements, team updates, presentations, and HR activity messages
• Lead coordination for cross-team initiatives and recurring HR activities, including talent management, budget submissions, onboarding, and ad hoc leadership requests
• Create workforce and employee insight reports, summarize key themes, and present information to support decisions
• Partner with administrative peers, Executive IT, Internal Communications, Travel and Aviation, Real Estate, and other internal teams
• Plan leader travel, prepare and reconcile expenses, coordinate vendor payments and invoices, and serve as a delegate in Concur
• Maintain department resources, including organization charts, distribution lists, equipment and supply requests, and space-planning information
• Anticipate risks, solve problems early, and handle sensitive information with discretion and sound judgment

Executive Administrative Assistant, Human Resources

• Support senior leaders within the Civil Space organization
• Proactively manage priorities to ensure leaders are supported in a balanced manner
• Manage complex executive schedules and calendars, including resolving conflicts across a global organization
• Manage executive email and alert priority actions
• Coordinate meetings across organizational stakeholders and administrative staff
• Communicate with executives, customers, and employees while maintaining a professional presence
• Safeguard confidential and sensitive information
• Represent the Civil Space team with professionalism and responsiveness
• Prepare agendas, briefings, correspondence, PowerPoints, spreadsheets, supplies, and meals for meetings and events
• Arrange domestic and international business travel
• Process expense reports and invoices
• Coordinate virtual and face-to-face meetings and team events, including logistics, technology, catering, and recording
• Support information flow and distribution across the department
• Attend staff meetings and all-hands meetings, record and distribute notes, capture action items, and execute assigned tasks
• Maintain organized and accurate documentation, distribution lists, shared files, Teams channels, organizational charts, and websites
• Order supplies and perform administrative, clerical, and ad hoc tasks
• Support onboarding and personnel exit processes
• Support Windsor Locks, CT and Rockford, IL, including occasional travel between sites
• Travel approximately 10%

Administrative Assistant jobs in Connecticut

Executive Administrative Assistant, Human Resources

Executive Administrative Assistant – Civil Space