Administrative Assistant

• Coordinate meetings and luncheons with pharmaceutical representatives
• Assist with payroll-related administrative tasks
• Follow up with the IRS regarding quarterly tax amounts when needed
• Coordinate calls with vendors and other businesses supporting practice operations
• Attend biweekly billing meetings to review patient reports and denied claims
• Communicate billing concerns, outstanding issues, and necessary follow-up to the practice owner
• Maintain ongoing contact with the billing team regarding inactive or lapsed insurance, coverage limitations, and benefit-related concerns
• Coordinate follow-through so insurance and billing issues are addressed promptly

Patient Care Coordinator – Administrative Support

• Map, establish, and document end-to-end back-office systems and standard operating procedures (SOPs)
• Configure and manage workflows across Elation, Spruce, and Hint
• Determine proper form routing, patient intake procedures, and electronic signatures across platforms
• Handle prior authorization submissions, appeals, and coverage verifications
• Manage patient communications with patience and clarity
• Assist with intake forms, schedule appointments, handle medical records and referrals
• Coordinate incoming and outgoing faxes
• Set up operational KPIs, manage back-office organization, and streamline daily tasks as the practice grows

Administrative Assistant jobs in Guatemala

Patient Care Coordinator – Administrative Support

Medical Office Manager – Primary Care