Administrative Assistant

• Schedule meetings and manage team calendars
• Respond to emails and manage inbox communications
• Answer incoming phone calls professionally
• Communicate with vendors via phone and email
• Perform data entry and maintain internal records
• Support general administrative projects as needed
• Work directly with the client’s internal team to coordinate day-to-day administrative functions
• Operate as an independent contractor through Avahi, embedded in the client’s operations

• Serve as the primary point of contact supporting residential services end-to-end
• Work closely with the Residential Regional Manager to handle daily requests, issues, and customer escalations
• Manage, schedule, and monitor daily and weekly appointments
• Ensure field crews are appropriately assigned and floaters are scheduled for time-off coverage
• Close out daily work orders
• Process client invoices daily
• Manage employee time sheets
• Coordinate estimates and provide pricing directly to residential clients
• Maintain accurate records of customer interactions, transactions, inquiries, and complaints
• Identify and recommend process improvements to streamline administrative methods and operational workflows
• Assist in resolving customer service or billing challenges with empathy and efficiency

Customer Service – Administrative Specialist

• Upload and manage product listings on Shopify, including titles, descriptions, SKUs, variants, images, and categories
• Format and crop product images to match website standards
• Process daily online orders and prepare them for shipping
• Work with ShippingEasy or similar shipping platforms
• Enter and maintain product, order, and inventory data in SAP Business One
• Support basic administrative and customer service tasks as needed

Administrative Assistant jobs in Mexico

Administrative Assistant

Customer Service – Administrative Specialist

Online Admin Assistant – E-commerce, Operations

Online Admin Assistant – E-commerce, Operations