Administrative Assistant

• Provide proactive administrative support to senior leadership and clinical leaders
• Manage complex calendars, meetings and competing priorities
• Coordinate national and international travel, including itineraries, accommodation and supporting documentation
• Organize internal and external meetings, conferences, congresses and company events
• Coordinate meetings and activities involving pharmaceutical companies, sponsors, investigators, hospitals and other external partners
• Prepare and manage expense reports, corporate card expenses, invoices and related documentation
• Support Principal Investigators/Oncologists with advisory boards, conferences, speaking engagements and other professional activities
• Act as a key point of contact between clinics, departments, leadership and external stakeholders
• Maintain accurate electronic files, trackers, records and administrative documentation
• Anticipate scheduling conflicts and changing priorities, ensuring effective communication with all stakeholders
• Handle confidential and sensitive information with a high level of professionalism and discretion

Executive, Administrative Assistant

• Monitor and fulfil travel bookings and expense requests
• Assist with purchase orders within agreed procurement arrangements
• Provide routine general administration and back-office support
• Maintain records and documentation
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies
• Maintain databases and manage office supply inventory
• Answer incoming phone calls and take meeting minutes as required
• Help implement office procedures and systems and ensure they run smoothly
• Train staff on administrative processes
• Assist with resolving administrative issues
• Provide informal guidance and support to more junior team members
• Modify work practices and processes to improve efficiency and achieve results

Administrative Assistant jobs in Spain

Executive, Administrative Assistant

Senior Associate, Administrative Support