Executive Assistant

• Own and manage the CEO's task pipeline in ClickUp
• Track deadlines, update statuses, follow up on outstanding items, and flag at-risk tasks
• Handle day-to-day administrative coordination, including scheduling, reminders, follow-ups, and general support
• Maintain organised records, documents, and spreadsheets across Google Workspace and other business systems
• Perform accurate data entry and data validation in Xero
• Identify errors or missing data and flag issues before they become problems
• Communicate with and support workflows involving the business's AI agents
• Assist with client-related administration, including gathering information, preparing documents, and coordinating follow-ups
• Learn and follow the business's specific processes

Virtual Assistant – Operations & Admin Support

• Provide high-level, confidential administrative and executive support to designated Executives
• Manage complex diaries, calendars, travel arrangements, conference bookings and accommodation
• Prepare travel itineraries, agendas, briefing materials and background research for meetings
• Draft and edit reports, presentations, speeches, submissions and professional correspondence
• Improve administrative systems and processes to enhance efficiency and accuracy
• Liaise with the TGE Executive Team, internal stakeholders and external representatives, including dignitaries
• Coordinate national meetings, events and teleconferences, including logistics, minutes and action tracking
• Record, transcribe and distribute accurate minutes and meeting outcomes
• Support large-scale events organised by the Office of the Vice-Chancellor & CEO
• Support the Provost & Deputy Vice Chancellor Academic, Deputy Vice Chancellor Research, Vice President Student Experience, and Vice President People & Talent, depending on the opportunity
• Report to the Senior Executive Assistant to the Vice-Chancellor & CEO

• Provide high-level, confidential administrative and executive support to designated Executives
• Manage complex calendars, travel arrangements, conference bookings and accommodation
• Prepare detailed travel itineraries, agendas, briefing materials and background research for meetings
• Draft and edit reports, presentations, speeches, submissions and professional correspondence
• Improve administrative systems and processes to enhance efficiency and accuracy
• Liaise with the TGE Executive Team, internal stakeholders and external representatives, including dignitaries
• Coordinate national meetings, events and teleconferences, including logistics, minutes and action tracking
• Record, transcribe and distribute accurate minutes and meeting outcomes
• Support large-scale events organised by the Office of the Vice-Chancellor & CEO
• Report to the Senior Executive Assistant to the Vice-Chancellor & CEO