Executive Assistant

• Manage calendars, appointments, deadlines, reminders and assigned travel
• Prepare agendas, meeting notes and action items, and maintain a current priorities list
• Organize email, documents and records, including occasional personal administrative requests
• Maintain accurate records of clients, vendors, leads, contracts, invoices and pending items
• Draft documents, proposals, checklists and research summaries
• Identify gaps and recommend ways to streamline recurring work
• Handle routine communication with clients, prospects and vendors within approved guidelines
• Acknowledge inquiries and follow up on proposals and unanswered messages
• Provide regular summaries of client communications, pending matters and next steps
• Maintain tasks in Asana and Google Workspace
• Assist with website updates, social media, online listings and lead tracking
• Send daily status updates covering completed work, work in progress, obstacles and next steps
• Remain online and responsive throughout the workday using WhatsApp or Slack, with phone call or text as backup
• Notify the Founder immediately if internet, power or another issue affects availability

Explore Executive Assistant at The Bloom Africa. Review requirements and application details.