Executive Assistant

• Manage company incorporations, including private limited companies, sole proprietorships, and partnerships
• Manage transfers of corporate secretarial appointments for existing companies
• Draft statutory documents, including AGMs, EGMs, and Board Resolutions
• Maintain minute books, statutory registers, and internal databases
• Monitor and manage statutory deadlines for assigned clients
• Facilitate incorporations, annual returns, and corporate changes for Hong Kong companies in accordance with the Hong Kong Companies Ordinance
• Ensure adherence to corporate governance standards and regulatory requirements
• Provide guidance and support to clients and foster long-term relationships
• Collaborate with cross-functional internal teams
• Execute corporate or ad-hoc administrative duties assigned by management
• Report to the Portfolio Team Manager and Corporate Secretary Managers

Corporate Secretary Executive

• Provide dedicated administrative and organisational support to 5–8 Global Senior leaders
• Manage complex diaries and coordinate meetings
• Handle incoming communications and correspondence on behalf of executives
• Act as the leader’s representative in face-to-face meetings
• Build and maintain relationships with internal stakeholders, clients, and key contacts
• Coordinate town halls and offsite events with onsite support teams
• Arrange complex, multi-sector travel itineraries and accommodation
• Handle complex expense processes using the in-house travel tool and team, ensuring policy compliance
• Ensure appropriate security measures for travel in high-risk areas
• Maintain executive compliance records, including gifts and entertainment
• Support expense processes, including claims, purchase orders, and supplier setup
• Work cohesively within the Executive Function
• Identify continuous-improvement opportunities for the Executive Support community
• Provide holiday cover for other EA partners as required