Executive Assistant

• Support senior leadership with calendar, inbox, and task management
• Manage calendars, meetings, and scheduling conflicts across time zones
• Triage inboxes, draft responses, and close follow-up loops
• Track tasks, deadlines, and action items
• Prepare meetings, take notes, and follow through on outcomes
• Coordinate with internal team and external stakeholders
• Handle confidential information with full discretion

• Manage both founders' calendars, protect their time, send reminders, and handle follow-ups during sales calls
• Adjust and send contracts and proposals on the founders' behalf
• Support client communication and coordinate events
• Upload content, manage modules, and organize the mentorship platform on Skool
• Turn call recordings into SOPs and training materials using AI
• Handle client onboarding administration, group access, and access issues
• Prepare slide decks, presentations, and supporting materials
• Organize in-person events as the business scales
• Own both founders' task lists, track open loops, chase completions, and maintain accountability
• Create meal plans aligned with fitness goals, calculate macros, and liaise with chefs or meal-prep providers
• Book blood tests and doctor appointments and manage healthcare communication and billing
• Handle flights, hotels, itineraries, group trips, dinners, and events
• Manage email and calendars
• Support in-person content shoots in Dubai, including videographer sourcing and location scouting
• Handle errands, online orders, returns, package pickups, building management, and banking
• Track and restock supplements
• Resolve banking issues through calls and in-person visits, access support, and refund follow-up