Executive Assistant

• Manage complex calendars and schedules using Microsoft Office
• Coordinate internal and external meetings and commitments
• Serve as point of contact between partners, employees, and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports
• Collaborate with executive assistants and schedulers
• Manage personal and business contact databases
• Assist with partners’ personal errands as needed
• Maintain a flexible schedule, including nights and weekends

• Coordinate complex calendars across multiple executives, including internal meetings, external engagements, and travel logistics
• Prepare agendas, briefing materials, and action trackers
• Attend select meetings to capture notes and ensure timely follow-through
• Arrange domestic and international travel, including itineraries, accommodations, and expense reconciliation
• Serve as a gatekeeper and point of contact for internal and external stakeholders
• Draft and manage correspondence with professionalism and discretion
• Assist with cross-functional projects, leadership offsites, and strategic planning sessions
• Track deliverables and deadlines
• Handle sensitive information with confidentiality, professionalism, and integrity
• Ensure executives’ preferences are reflected in daily operations
• Manage logistics for leadership events and engagements

Executive Assistant jobs in Virginia

Executive Assistant

Executive Assistant – Administration Generalist