Facilities Coordinator

• Coordinate daily facilities operations to keep CDW office environments safe, functional, and well maintained
• Serve as the primary contact for facilities requests, maintenance issues, and workplace support needs
• Coordinate office moves, reconfigurations, and workspace planning initiatives
• Maintain records for office occupancy, space planning, and facilities operations
• Implement corporate workplace standards and facilities initiatives across Canadian locations
• Coordinate cleaning, maintenance, pest control, security, and building management service providers
• Support vendor selection, onboarding, performance monitoring, and SLA compliance
• Track vendor performance and escalate service issues
• Manage facilities invoices and assist with budget tracking and reporting
• Oversee housekeeping, waste management, pest control, and other soft services
• Coordinate inspections and service reviews and support facilities SOPs
• Support office relocations, renovations, lease renewals, and workspace redesign projects
• Coordinate project schedules, timelines, stakeholder communications, milestones, budgets, and progress reporting
• Collaborate with internal project teams and external contractors
• Maintain space management tools and databases and prepare quarterly utilization reports and facilities metrics
• Maintain floor plans, vendor contracts, and service records
• Ensure compliance with Canadian health, safety, and regulatory standards
• Support safety procedures, emergency preparedness plans, inspections, drills, and compliance activities

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