Legal Assistant

• Assist attorneys with preparing and filing correspondence, legal documents, and briefs
• Type and prepare complaints, indictments, and related charging documents
• Retrieve and distribute electronic pleadings and minute entries
• File documents with the court and create and maintain case files
• Enter and retrieve case information from databases
• Access and retrieve criminal history and case information from external databases
• Pull case files for court calendars and maintain conference room reservation calendars
• Photocopy and scan discovery, adult probation packets, and other documents
• Redact documents for disclosure and discovery
• Schedule interviews with victims and witnesses
• Hand-deliver and pick up documents on and off-site
• Pick up, sort, and distribute incoming and outgoing mail
• Answer, screen, and transfer multi-line telephone calls
• Take messages and answer general information questions
• Receive and greet incoming visitors
• Collaborate with team members and support Criminal Division attorneys

Legal Support Specialist – Criminal

• Provide legal secretarial support to attorneys in the Criminal Division
• Prepare and file correspondence, legal documents, and briefs from hard copy, oral, or mechanical dictation
• Type and prepare complaints, indictments, and related charging documents
• Retrieve and distribute electronic pleadings and minute entries
• File documents with the court and create and maintain case files
• Enter and retrieve case information from databases and access criminal history and case information
• Pull case files for court calendars and maintain conference room reservation calendars
• Photocopy and scan discovery, adult probation packets, and other materials
• Redact documents for disclosure and discovery
• Schedule interviews with victims and witnesses
• Hand-deliver and pick up documents on and off-site
• Sort and distribute incoming and outgoing mail
• Answer, screen, and transfer multi-line telephone calls
• Take messages and answer general information questions from the public, County departments, and outside agencies
• Receive and greet incoming visitors
• Collaborate with team members and may mentor or help train colleagues

• Supervise Legal Assistants and other administrative staff in the Adult Program
• Coordinate meetings, provide critical feedback, and evaluate staff performance and policy compliance
• Lead hiring and training processes for new Legal Assistants and similar positions
• Participate in hiring committees, coordinate onboarding, and create and lead training
• Oversee quality of client services, including Know Your Rights presentations, workshops, legal intakes, and direct representation
• Provide leadership and oversight for programmatic client-management needs
• Mentor and support supervised staff in client services
• Oversee drive management systems, case management systems, databases, and other administrative systems
• Maintain an assigned caseload to assist Staff Attorneys
• Lead Legal Assistant meetings, working groups, and special projects
• Coordinate mail and operations systems with the Adult Program Managerial Team and Operations Team
• Participate in program development, attend managerial team meetings, and manage stakeholder relationships
• Support outreach and development activities and ad hoc projects
• Perform assigned data entry and administrative duties
• Work across pro se, direct representation, trafficking, Children’s Legal Program, and Advocacy Team matters as organizational needs require
• Report directly to the Adult Legal Program Manager or Associate Adult Legal Program Manager

Managing Legal Assistant

• Serve as the first point of contact for prospective and existing clients by answering incoming calls and responding professionally
• Guide prospective clients through intake and collect information needed to evaluate and begin matters
• Build client relationships through timely communication, clear follow-up, and helpful service
• Follow up for missing information, documents, signatures, and other materials
• Maintain calendars, appointments, deadlines, and scheduling
• Keep client files, records, documents, and administrative information organized and accessible
• Support the attorney with day-to-day legal and administrative needs
• Track multiple client follow-ups and priorities independently
• Learn immigration workflows and processes and become a resource for routine client questions and next steps
• Help maintain an organized daytime office presence that improves client service and internal operations

Legal Assistant jobs in Arizona

Legal Support Specialist – Criminal

Legal Support Specialist – Criminal

Managing Legal Assistant

Immigration Legal Assistant