Legal Assistant

• Provide litigation-specific legal secretarial and administrative support to partners and associates
• Support employment litigation and complex class action matters
• Draft, proofread, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
• Coordinate with docketing support teams and confirm docketing deadline accuracy
• Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
• Coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time and process and review monthly bills
• Serve as the primary attorney liaison with the Accounting Department regarding client bills
• Schedule appointments, maintain calendars, anticipate conflicts, and manage schedule changes
• Make travel arrangements and set up conference calls
• Maintain paper and electronic legal documents through NetDocs
• Review and save emails, delegate tasks, or escalate matters to attorneys as appropriate
• Respond to attorney and client needs urgently, with appropriate follow-up by telephone, email, and in person
• Help attorneys prioritize and organize work and relieve them of administrative tasks
• Schedule messenger, overnight delivery, and courier services
• Provide assistance to other attorneys and staff on projects as needed
• Maintain regular attendance and punctuality

Litigation Legal Assistant

• Manage administrative tasks associated with state and federal civil litigation
• Draft, prepare, proofread, and format memoranda, correspondence, legal notices, deeds, assignments, financial transactions, and other legal documents
• Ensure timely delivery of outgoing mail, messenger and overnight deliveries, and document recordings/retrievals
• Maintain a busy calendar and follow up on tasks
• Field calls from borrowers, clients, and other outside parties
• Respond to high-volume email correspondence in a timely, courteous, and thorough manner
• Develop and maintain relationships with business associates and clients
• Provide exceptional customer service, including client status updates and follow-up on outstanding documents and services
• Update the firm’s internal case management system and client systems accurately and consistently
• Support attorneys in a high-volume, time-sensitive environment
• Coordinate with legal assistants, paralegals, and attorneys in a multidisciplinary team
• Perform other duties and responsibilities as needed