Payroll

• Independently manage end-to-end payroll delivery for an assigned portfolio of clients
• Serve as the primary day-to-day client contact
• Process complex payrolls and research payroll and tax issues
• Reconcile payroll results and coordinate quarter-end and year-end activities
• Help clients use payroll systems and processes effectively
• Apply judgment to resolve payroll discrepancies and escalate material risks, legal interpretation issues, or scope changes
• Review work completed by Payroll Specialists and provide day-to-day guidance
• Process payrolls accurately and timely for assigned clients
• Assist with setup and integration of new payroll clients
• Respond to and resolve tax notices
• Process payroll updates including new hires, terminations, and pay-rate changes
• Process payroll deductions for taxes, benefits, and other deductions
• Maintain client and employee data
• Organize, analyze, and interpret information according to client circumstances
• Provide ongoing client training and education regarding online services and technologies
• Resolve complex payroll issues and client inquiries
• Supervise and mentor junior team members
• Participate in strategic planning and suggest payroll process improvements
• Review quarterly and year-end payroll tax reporting, including 941, W-2, and W-2c
• Develop and maintain expert knowledge of federal, state, and local payroll regulations
• Participate in continuous learning and research to improve technical expertise
• Perform other duties as assigned

Senior Client Payroll Specialist

• Lead payroll delivery across the Americas
• Ensure compliance with payroll, tax, labor, reporting, and record-retention requirements
• Oversee payroll tax filings, year-end reporting, audits, and agency notices
• Maintain payroll controls, reconciliations, approvals, access reviews, and issue resolution
• Manage payroll vendors, service providers, and banking relationships
• Resolve payroll, tax, deductions, garnishments, payment, and compliance issues
• Reconcile payroll results to source data, tax liabilities, bank activity, and financial records
• Lead and develop the Americas payroll team
• Establish succession plans, cross-training, and business continuity processes
• Drive automation, process improvements, and operational efficiencies
• Monitor payroll risks and implement mitigation plans
• Report payroll KPIs, including accuracy, adjustments, tax notices, and vendor performance
• Represent Payroll in M&A activity, system implementations, organizational changes, and expansion projects

Manager, Americas Payroll

• Manage payroll and related activities with precision
• Ensure timely submission of payroll
• Adhere to both verbal and written guidance while proposing enhancements to payroll processes
• Revise working instructions and payroll standard operating procedures as necessary
• Make informed payroll decisions independently and seek input as needed
• Stay updated on evolving guidelines, regulations, and laws set forth by agencies including the Internal Revenue Service, Medical Assistance, the Department of Human Services, various managed care organizations, and local government entities
• Handle payroll-related functions with confidentiality and uphold the highest ethical standards
• Ensure compliance with HIPAA and FERPA regulations
• Assist business office with other duties that may include data entry, reporting, compliance, and bookkeeping

Payroll Specialist

• Lead bi-weekly payroll processing submissions to Paylocity
• Maintain employee records, including new hires, terminations, salary adjustments, and tax elections
• Review timesheets and resolve discrepancies with managers
• Serve as the primary contact for employee questions about paystubs, taxes, and timesheets
• Maintain confidentiality of payroll and employee information
• Review payroll tax filings and make state tax registrations
• Maintain state payroll tax accounts, filings, payments, and agency correspondence across applicable jurisdictions
• Complete payroll-related submissions, including 401(k) contributions and HSA submissions
• Ensure compliance with local, state, and federal regulations
• Archive payroll, payroll tax, and benefit records
• Support employee onboarding and offboarding activities in HR systems
• Administer benefit programs, use carrier websites, and reconcile payroll and benefit vendor invoices
• Administer Concur expense reports and coordinate reimbursement through payroll
• Forecast future payroll cash requirements
• Support monthly accounting close and reporting, including vacation accrual and payroll liabilities
• Lead year-end payroll activities, including W-2 preparation
• Complete special accounting and HR projects as needed

Payroll jobs in Pennsylvania

Senior Client Payroll Specialist

Manager, Americas Payroll

Payroll Specialist

Payroll and Benefits Accountant – Part-Time