Program Coordinator

• Coordinate planning and execution of multiple live, virtual, and hybrid oncology education programs
• Develop and maintain program timelines, task lists, budgets, and key deliverables
• Conduct attendee recruitment and targeted outreach to achieve registration and attendance goals
• Serve as primary contact for faculty, vendors, venues, partners, and other stakeholders
• Coordinate faculty invitations, scheduling, travel, accommodations, meeting materials, and on-site needs
• Manage venue, food and beverage, audiovisual, room setup, signage, shipping, registration, and operational logistics
• Coordinate with Sales, Marketing, Accreditation, and Finance departments
• Track program expenses, invoices, and budget activity
• Schedule and facilitate planning calls, internal check-ins, and post-program debriefs
• Provide hands-on on-site event management and troubleshoot issues
• Anticipate challenges and proactively identify solutions
• Maintain accurate program records, documentation, and tracking systems
• Support medical education, accreditation, and industry compliance requirements
• Improve internal processes, program execution, and attendee experience
• Support additional programs, initiatives, and special projects

• Create and deliver Girl Scout programs for assigned troops/groups and girls in identified underserved areas
• Serve as a role model and mentor while providing age-appropriate in-school, after-school, and summer programs for girls in grades K–12
• Act as Troop Leader at sites without adult volunteers and deliver Girl Scout curricula and activities
• Collaborate with the Community Manager and volunteers to create and implement recruitment events for girls and adults
• Organize and execute beginning- and end-of-year ceremonies
• Assist with planning enrichment and encampment trips with Service Unit volunteers
• Maintain positive written and verbal communication with staff, volunteers, parents, and interested parties
• Conduct parent meetings and secure family interests
• Ensure girls and volunteers are registered with GSUSA and collect required registration documentation
• Recruit, register, and support adult volunteers
• Establish respectful site relationships through proactive communication and effective program setup and cleanup
• Implement pre- and post-surveys to measure program quality
• Provide quantitative and qualitative information for funders
• Support council operations through compliance, communication, and stakeholder relationships
• Contribute to membership growth and girl development through core Girl Scout activities and program outcomes
• Participate in volunteer and parent-helper training and coaching
• Perform special assignments and other duties as assigned
• Adapt assignments, priorities, and schedules to support the Girl Scout mission