Risk

• Own the operating framework for entity management, corporate filings, resolutions, governance records, intellectual property administration, and support for corporate structuring.
• Oversee the lifecycle of WBL entities, including formations, qualifications, amendments, mergers, conversions, dissolutions, and withdrawals.
• Maintain entity records, organizational charts, officer and director information, ownership information, addresses, registered agents, and good-standing status.
• Manage minute books, charters, bylaws, operating agreements, consents, resolutions, certificates, and other governance documentation.
• Establish naming, filing, retention, access, and quality-control standards for corporate records.
• Draft and coordinate board, manager, member, shareholder, and officer resolutions and written consents.
• Maintain governance calendars and ensure approvals are completed, executed, and retained.
• Confirm entity authority, signatory authority, and required approvals for corporate actions and business requests.
• Support governance reporting and preparation for meetings, audits, transactions, financings, and diligence requests.
• Oversee annual reports, franchise and entity-related filings, foreign qualifications, registered-agent matters, and good-standing remediation.
• Support corporate structuring, reorganizations, and expansion into new jurisdictions with Legal, Finance, Tax, and Operations.
• Coordinate administrative aspects of intellectual property registrations, renewals, assignments, and recordkeeping.
• Manage external filing services and governance vendors and verify their work.
• Build and document scalable entity-management and corporate-governance policies, procedures, templates, controls, and workflows.
• Prepare dashboards and reports on entity status, obligations, pending actions, governance risks, and record completeness.
• Partner with Legal, Finance, Tax, Operations, and executive stakeholders to obtain accurate information and resolve discrepancies.
• Supervise and develop the Corporate Governance Associate, including workload assignment and quality review.

Corporate Governance SME

• Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts
• Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records
• Process approved entity-information updates and confirm consistency across internal systems and external portals
• Respond to authorized requests for governance documents and entity information
• Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations
• Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation
• Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence
• Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation
• Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials
• Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention
• Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects
• Assist with tracking intellectual property registrations, renewals, assignments, and supporting records
• Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion
• Perform periodic comparisons of entity data and governance records and help resolve inconsistencies
• Maintain trackers, checklists, templates, naming conventions, and document-retention practices
• Protect confidential and privileged information and follow quality-review procedures