ADVOC8

Producer

• Lead brand merchandise projects from proposal through delivery
• Source products and negotiate with vendors on pricing and timelines
• Build product presentations matching client needs and brand
• Build and manage estimates and budgets
• Coordinate warehouse, logistics, creative and account teams
• Lead small and medium merchandise programs from estimate through fulfillment
• Manage workstreams across sourcing, production, decoration, fulfillment and delivery
• Keep projects on schedule and budget, flagging slippage early
• Maintain accurate project and order management system status
• Research products, decoration methods, vendors and pricing
• Coordinate production updates, samples and order status with vendors
• Review proofs, mockups and production samples for quality control
• Own estimates, sales orders, purchase orders and invoicing
• Review profitability and flag risks early
• Communicate scope, timelines, deliverables and status
• Lead client communications for small projects and support larger projects under account manager supervision
• Coordinate with the warehouse team on inventory management and fulfillment

Production Manager

Program Manager

• Serve as the primary client contact for production logistics, shipment timelines, and specifications
• Manage last-minute changes, reprioritize work, communicate impacts, and keep programs on track
• Participate in planning calls and translate event needs into clear warehouse execution
• Communicate shipment status and flag potential issues proactively
• Decide when to solve problems independently and when to escalate
• Build trust with clients through clear and patient communication under pressure
• Anticipate on-site requirements based on field experience
• Oversee preparation, packing, and quality control of event kits
• Direct warehouse team members on daily kit assembly using pull lists and pack lists
• Maintain warehouse organization systems for complex event assets
• Label and organize kits using event production nomenclature
• Troubleshoot packing challenges in real time
• Collaborate with ADVOC8’s event production team on program planning and execution
• Create and maintain documentation for recurring event programs
• Track kit inventory, flag reorder needs, and manage asset lifecycle
• Troubleshoot technology issues and adapt to new platforms
• Identify process improvements to increase efficiency and reduce errors

Production Manager

Events Program Manager – Freelance