American Hotel & Lodging Association

Vice President

• Lead the planning, management, and execution of AHLA & AHLA Foundation’s conference and events portfolio
• Oversee the day-to-day development and delivery of high-quality events
• Work with the VP of Conferences & Events to plan, manage, and execute signature conferences, proprietary meetings, partner-supported events, member engagement programs, and special events
• Serve as project lead for assigned conferences and events, managing objectives, timelines, budgets, deliverables, and stakeholder accountability
• Help shape event experiences to grow engagement and attendance year over year
• Oversee educational program development, speaker coordination, and program execution
• Lead member, industry, sponsor, and partner engagement initiatives
• Manage event logistics, including function specifications, registration support, food and beverage, audio-visual arrangements, production needs, and attendee experience elements
• Conduct venue research, vendor selection, contract negotiation, and relationship management
• Support RFP development, site research, site visits, and contracting
• Travel to events, planning meetings, site visits, and related activities as needed
• Establish and manage event budgets, revenue and expense projections, timelines, reporting tools, and post-event evaluations
• Provide senior leaders with updates on event strategy, milestones, risks, budget status, and outcomes
• Identify opportunities to improve event processes, operational efficiency, attendee engagement, and event quality
• Ensure consistent event policies, procedures, and planning practices across the conference and events portfolio
• Support special projects and other assigned duties

Vice President – Conference and Events

Events

• Support planning and execution of AHLA and AHLA Foundation meetings and signature events
• Manage event registration processing, inquiries, data entry, refunds, cancellations, badges, attendee lists, confirmations, invoices, tracking, onsite registration, and financial reconciliation data
• Serve as the department’s Cvent platform super user and create new events
• Assist with meeting logistics, supplies, signage, shipments, and related items
• Maintain the Industry Events Calendar
• Create and maintain department pages on the AHLA website and Cvent platform
• Manage logistics for in-office meetings and local dinners
• Manage housing and overflow arrangements, rooming lists, and hotel pickup reports
• Assist with association committees and special projects

Vice President – Conference and Events

Conference and Events Coordinator