CertaSite

Scheduling Coordinator

• Manage the flow of activities for field crews
• Monitor daily schedules and adjust them as needed to complete expected and upcoming work
• Handle inbound emergency field assignments and job-site-related calls, forwarding them to the correct internal team member
• Collaborate with service managers, office staff, technicians, customers, and others to schedule and complete work seamlessly
• Schedule all field projects after communication and collaboration with internal and external departments
• Ensure field crews have an appropriate amount of executable work and communicate irregular field performance to supervision
• Monitor field performance for management reports, including productivity, utilization, overtime, travel time, and other resource metrics
• Manually allocate field activities, travel time, emergency work, and equipment rentals to field crews
• Make real-time crew schedule adjustments due to resource changes or business conditions
• Coordinate with operations and HR to track new field hires and ensure visibility and documentation
• Coordinate with purchasing on job-specific materials
• Perform other duties and projects as assigned

• Manage the flow of activities for field crews
• Schedule all field projects for upcoming jobs after communication and collaboration with internal and external departments
• Ensure field crews have an appropriate amount of executable work and communicate irregular field performance to supervision
• Monitor field performance for management reports, including productivity, utilization, overtime, travel time, and other resource metrics
• Manually allocate field activities, travel time, emergency work, and equipment rentals to field crews
• Manage real-time crew schedule adjustments due to resource changes or changing business conditions
• Handle inbound emergency field assignments and job-site-related calls, forwarding them to the correct internal team member
• Collaborate with service managers, office staff, technicians, customers, operations, HR, and purchasing
• Track new field hires with operations and HR for visibility and documentation
• Coordinate with purchasing for job-specific materials
• Perform other duties and projects as assigned